London £28K - £32K / Year

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On behalf of a small independent estate agents based in South Woodford, East London, Hawk Personnel are actively looking for a Business Administrator.

Job Purpose

The Business Administrator plays a crucial role in supporting the estate agency’s operations by providing administrative, marketing, and financial assistance to the sales and lettings team. This position ensures smooth day-to-day office functioning and contributes to client service and property promotion.

Key Responsibilities
Marketing & Property Promotion- Prepare marketing collateral including brochures and online content.
- Publish and update property listings on websites, portals, and CRM systems.
- Create and schedule engaging social media posts across all platforms.
Sales & Lettings Support- Assist with the preparation and processing of tenancy documents, sales documentation, and client correspondence.
- Liaise with tenants, landlords, and buyers where necessary.
Finance & Payments- Raise and issue invoices in a timely manner.
- Assist in setting up supplier and contractor payments.
- Maintain financial records related to transactions and expenses.
Office Administration- Order and manage office supplies and stationery.
- Organise meetings and maintain meeting room schedules.
- Maintain general office tidiness and coordinate maintenance when needed.
PA Duties- Support senior team members with diary management, appointment scheduling, and travel bookings.
- Draft and proofread correspondence and reports on behalf of directors.

Person Specification
Essential- Proven administrative experience, ideally in property or related industries.
- Excellent organisational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and social media tools.
- Attention to detail and high level of accuracy.

Desirable- Experience with property CRM systems (e.g., Alto Vebra or Reapit, etc.).
- Knowledge of property sales and lettings processes.

Working Hours - Monday to Friday – 8:30am – 5:30pm – one hour lunch break included

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