Dorking £26K / Year

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On behalf of a well established independent estate agents based in Dorking, Surrey, Hawk Personnel are actively looking for a Trainee Block Manager due to their Block Management department expanding.

This is a full time Monday to Friday role - 9am - 5.30pm.

Job specification 
To manage a residential portfolio of blocks of flats and housing estates that will comprise initially around 200 units; this will increase with experience. You will also assist the other block managers until a full portfolio can be managed. To ensure that all the Block & Estate Management duties are undertaken in accordance with the lease/deeds, legislations, RICS regulations and in a timely manner. You will have the assistance of a Block Management Coordinator, Accounts team & Team Leader.

The role would suit a candidate from a Lettings or property management background, as full training will be given.

Key responsibilities to include

- Responsible for the day-to-day and long-term management of a property portfolio which is located within the surrounding areas.

• Liaising with clients, leaseholders, contractors, professionals and insurance companies in regard to any issues.
• Attending and chairing AGMs, EGMs and Directors meetings
• Instructing suitable contractors to complete minor repairs and maintenance.
• Ensuring that all works are completed to required standard.
• Issuing of section 20 notices when required, as part of major works process.
• Preparation of annual service charge budgets.
• Liaising with the accounts team regarding service charge payments, arrears and invoices.
• Liaising with Block Management Coordinator to ensure that necessary insurances are in place and administering some claims.
• Ensuring that all clients are advised to act in accordance with the lease, legislation, H&S, RICS and Fire Risk guidelines etc.
• Annual inspections, or as necessary, of the properties within the designated portfolio.

Key skills

• Proficient user of Microsoft Word, Excel and Outlook
• UK driving licence and car insured for business use - essential
• Well organised, punctual and able to prioritise workload
• Able to work as part of a team
• Able to attend out of office hours meetings in return for time in lieu

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